Sample Air Conditioning Maintenance Agreement

As summer approaches, it`s important to ensure that your home`s air conditioning unit is properly maintained. One of the best ways to do this is by signing a maintenance agreement with an HVAC company. A maintenance agreement can help you save money in the long run, as it can prevent costly repairs or replacements down the line.

But what should you look for in a maintenance agreement? To help you out, we`ve put together a sample air conditioning maintenance agreement that covers the basics. Keep in mind that this is just an example, and you should always read through an agreement thoroughly before signing.

Scope of Services

The agreement should clearly outline what services will be provided by the HVAC company. This may include annual inspections, filter replacements, condenser cleaning, and more.

Frequency of Maintenance

The agreement should specify how often maintenance will be performed. This may depend on your unit`s age, usage, and other factors.


The agreement should clearly state the costs involved, including any fees for emergency repairs or replacements. Be sure to also ask about any potential discounts or promotions that may be available.

Responsibilities of the HVAC Company

The agreement should outline the responsibilities of the HVAC company, including their response time for emergency repairs, guarantees on their work, and more.

Responsibilities of the Homeowner

The agreement should also specify any responsibilities that the homeowner has, such as keeping the unit clear of debris or scheduling maintenance appointments in a timely manner.


The agreement should include provisions for how it can be terminated, such as if the homeowner sells their property or if the HVAC company fails to perform the agreed-upon services.

By signing a maintenance agreement, you can have peace of mind knowing that your air conditioning unit is in good hands. Be sure to ask your preferred HVAC company for their specific agreement terms and any potential benefits that may be included. Stay cool this summer!